Governance Toolkit 365-Improvements July 2022

2022-07-31 | Toni Pohl

The Governance Toolkit SaaS solution provides compliance coverage across multiple workloads and offers self-services for users. We have added many new improvements and services over the past few months.

We started the Governance Toolkit 365 (GT365) journey at the Microsoft Ignite conference in 2018, when my colleague Martina Grom showed a first version how to develop a Power BI governance board for Microsoft 365 and an endpoint to provision a new Microsoft 365 Group with an approval workflow. We saw that there was a great need for governance in the market and from there we developed our solution as Software-as-a-Service offering. One of the great advantages of the GT365 is that it runs completely with the on-board tools of Microsoft 365 and can be completely flexibly customized. You can find more information and test GT365 anytime at .

Latest additions

During the last few months, we added a lot of additional M365 tenant data to the GT365 storage. See the latest additions here:

All tenant data in GT365

Here´s a full list of table data in alphabetical order in the GT365 storage. A star* marks the latest new or extended features.

All tables are updated daily during the night. Administrators can access this data directly from GT365 storage and use this data in visualization tools such as Microsoft Power BI and Excel, and with workflows. Entries with one star have been added over the last few months. This list with all the details can be requested by the customer if required.

New Power BI reports

There is a new Power BI file available that visualizes all of the above data. We numbered the reports and added a dashboard for navigation. See some sample screenshots of the Power BI reports here, starting with an overview of the reports. A user can press CTRL and click the report to open it.


Users, Teams and Groups:


Power Platform data for Power Apps, flows, connections, and more:


Power BI data (which is not included in many other solutions, as the the Microsoft CoE):


Guests last login activity with flags to quickly react to the status for automatic cleanup processes:


…and much more.

Use the new Power BI template

You can download the Power BI template from here. Unzip the file, and open the Power BI template file with the latest version (use at least the version from Nov. 2021) of Power BI desktop. You can get it from the Power BI downloads.

Then, open the GovernanceToolkit365-Template.pbit file. When being asked about a account key, click Cancel, and close the dialog box. Open the Transform data menu, and click on Data source settings.


In the Data source settings, click on the Change Source… button, and enter the name of your GT365 storage account. Close the box, and when asked, paste your GT365 storage account key into the dialog box field. At the end, click on the Refresh button in the ribbon to refresh the data. Then, save the files under a different name as normal .pbix file, publish, and use it as before.


The GT365 thus offers a comprehensive overview of your M365 tenant and lots of data and details for further business processes. We think the new functionalities make sense for any organization that uses the tool to get continuous, detailed information about their M365 tenant's data.

If you're not using the GT365 yet, try it free for 30 days at!

Categories: App, English, GT365, Microsoft365, Office365, Power BI, Power Platform, PowerApps, Serverless, Teams, atwork