Governance

Delegate365 runs completely in Microsoft Azure, in a region of the customer’s choice. So, for US-based companies, Delegate365 is hosted within the United States of America, for EU-based customers, Delegate365 is hosted within the European Union, etc. Since we sometimes get questions about the location of the Delegate365 solution, we want to inform about the hosting options here. Delegate365 as a service Delegate365 is developed and operated by atwork and runs as Software-as-a-Service (SaaS). Customers can test and use Delegate365 instantly without any installation out-of-the-box and updates to the Delegate365 tenant are done automatically. Delegate365 runs completely in Microsoft Azure without customers having to maintain the solution in any way. The customer’s data never leave the desired region, except the customer exports his data intentionally. The hosting costs are included in the Delegate365 price. Thus, Delegate365 is delivered as a carefree package to be used instantly. ...

These days, the next major Delegate365 version 8.1 is released. In that new version, there are a lot of new and improved features available for all Delegate365 customers. The menu has been restructured, permission policies allow to define granular rights and license policies simplify the set of licenses for Scope Admins. Furthermore, there are a bunch of useful improvements and the Delegate365 PowerShell module is available. See the details here. Run a setup: Admins need to run the Delegate365 setup after the upgrade process, see the How-To at (Re)run the setup. ...

With Delegate365 version 8.1 and the new permission policies, there come the new license policies as well. In previous versions of Delegate365, Admins could restrict the Office 365 licenses and plans for each Scope Admin. Now, the license set is replaced by a license policy that can be assigned to multiple administrators. See here, how this works. Note: The license policies work analogously to the permission policies: Define once, use for multiple admins. To make it short and comprehensible, see the old and the new Delegate365 license policies at a glance here. ...

When we started with Delegate365 five years ago, basic permissions were sufficient to control what features can be used by Scope Admins. Since Delegate365 evolved with more functionality and we received requests from our customers, it was time to renew the permission control to a more granular level. So, the existing permissions have been replaced with permission policies. With Delegate365 version 8.1, each Administrator gets a permission policy assigned that controls on a very granular level, what modules and features can be managed. The new menu structuring is part of that functionality. See how the permission policies work and how existing permissions are converted here. ...

With Delegate365 version 8.1 there comes a new menu structure. The new menu groups the functions more logically and allows granular control with new permission policies. The new policies are are described in a separate article. See the menu differences before and after in this overview. Now, each topic is a group to make it easier for admins to find related features. There are only two instead of three menu levels. Enlarge the following graphics to see all menus and their new position. The left side (gray) shows the full menu of Delegate365 version 7.x and 8.0, the right side (green) shows the new menu Delegate365 version 8.1. ...

With Delegate365 version 8.0, besides many other features, a brand new feature has been added to Delegate365: Group OU’s. In short, a Group OU can be used by Scope Admins for using members of another OU they do not manage themselves. See how this works here. In Delegate365, Scope Admins can manage all objects of their assigned OU’s. But, they could not assign other users they don’t manage to any group. This is where Group OU’s come in. To illustrate this new feature, let’s have a look at this sample. ...

Delegate365 version 8.0 is a major release with a bunch of new features and updates. This Delegate365 version brings support for a new partner login, improvements in the setup process after updates, integration of Azure Event Grid, new user profile features, new Group OU’s, a new check email address module, some bugfixes, new security features and some more features. See the details here. The last update of Delegate365 version 7.5 took place in April. We have been busy developing and testing Delegate365 since then. Now is the time to launch the new Delegate365 version 8 and the new features. Let’s start with the new setup. ...

The previous versions of Delegate365 brought major updates with the new reporting engine and over 80 reports. With Delegate365 version 7.5 there are more improvements coming as litigation hold for Shared Mailboxes, more reports and a new GDPR module. See the details here. Important: If your current Delegate365 version was 7.3, you need to run a new Delegate365 setup once. Please see Delegate365-(Re)run the setup for a step-by-step manual. This step is necessary after the update to Delegate365 v7.5 was done. This step is NOT necessary if you have already been on Delegate365 version 7.4. You need to have a Global Administrator without MFA enabled to run the setup and to accept the new Delegate365 consent: So, after the setup, login with the Global Administrator and accept the new consent for all users in your tenant - otherwise no one can sign-in and use the Delegate365 app. ...

Recently, Delegate365 got a new reporting engine with version 7.3 and more reports have been added with version 7.4 and version 7.5. In total, there are now 87 reports available (and likely more are about to come in the following versions). To keep up with the latest reports, we want to deliver an overview of all available reports at a glance here. Start The reports menu reveals the Delegate365 reports list. The reports are available for all users in Delegate365, for Scope Admins and for Portal Admins. Scope Admins see just data of their entitled OU’s in all their reports. Portal Admins get additional reports marked with a star* and a comment (* Portal Admin), that deliver reports and statistics about the Office 365 tenant and services without any OU filters. The screenshot below shows the reports list, grouped into nine categories. ...

With Delegate365 version 7.3 a new reporting engine was introduced. With this update, additional reports are available in Delegate365 version 7.4. The new reports deliver a new report category with risk events, as for example impossible travel risk events or suspicious IP risk events, new Microsoft Teams statistics reports and more. Also, OneDrive usage per user and Shared-With information is now available as a report. Mail Enabled Security Groups can now be assigned with permissions in Resources (rooms and equipment mailboxes) and Shared Mailboxes. See the details and descriptions of all reports here. ...