Governance

Delegate365 v9.2.5 includes a new module showing a user´s authentication methods and the assigned devices. See the details here. Note: This update does not require a new setup, if the previous version was v9.2.4. Otherwise, the Admin has to run the setup after the update process. New authentication methods menu in Users: In the Users module, when a user is selected, the context menu shows the Authentication methods item. View and delete devices: After opening the Authentication methods menu, a panel opens and shows the assigned devices, and the last login to that device, as here. The admin can remove devices by clicking on the Delete icon per device. A confirmation with the device name follows, like for “Deleted Device” here: When confirmed, a toaster notification in the bottom right corner shows the successful removal of the device. That´s it. Continue as needed to cleanup old devices. ...

Delegate365 v9.2.4 is the latest update that brings new service health, guest user information, teams templates and other improvements. See the details here. Important: To upgrade to this version, Delegate365 setup must be run. We will inform all customers to make an appointment for the setup. This is required because the Delegate365 app needs additional permissions to read the service health (see below). Follow the steps at Delegate365-(Re)run the setup. The dashboard service health: As described at Delegate365 changelog 9.3-Service health, the old Microsoft Service Communications API has been retired by Microsoft. Therefore, the service health components in Delegate365 had to be changed. After the setup, the dashboard shows the service health properly again. The new service health shows more detailed information. Each service can be opened by clicking on it. ...

In Delegate365, a new Microsoft Team can be deployed using a teams template. Teams can also be cloned. Details can be found here. Menu Teams: A Microsoft Team is built on a Microsoft 365 Group. The Teams module can be found in the Groups / Teams menu. The following screenshot shows the new and adjusted functions. Create a new team with a teams template: As usual, click on the plus icon in the top left of the list. In the groups pane, enter the new team name and properties. By default, the Create a Team switch is set to Yes. Below that, there is a new dropdown control Template that allows to specify which teams template shall be applied to the new team. When done, click Save at the bottom of the panel. Usually the new team is ready after a few seconds to a minute. ...

Working with Microsoft Azure and Microsoft 365, Azure Active Directory as an identity and management system becomes more and more important. Like Active Directory, Azure AD grows throughout time with guest accounts, cloud accounts and synchronized accounts. From a governance and lifecycle point of view - and also for security reasons - it is therefore important to clean up Azure AD from time to time. The cleanup process supports a healthy lifecycle management. In this article we describe how to quickly identify guest users in your own Azure AD with on-board resources. ...

SharePoint (or Microsoft) lists provide a good storage for not too extensive structured data. Sometimes administrators want to restrict access to certain items or lines. This approach shows how you, as an administrator, can do this without using item permissions, but with simpler and easier-to-manage views and permissions. The goal Administrators often want users to see only certain records or only their own records from a larger list. Technically, it is possible to set permissions for specific users per item (see below). On the other hand, setting item permissions is not a good solution in every use case. If a SharePoint list is filled by a given user or by a task, and specific people shall see only their data in a list, depending on their department, or similar organizational information, setting item permissions can be elaborate in terms of effort. ...

Microsoft announced the retirement of the Microsoft Service Communications API (Msg MC299902). Therefore, we changed the service health components in Delegate365 to use the successor API functions with immediate effect and to get more data. A new setup of Delegate365 is required. See the details here. The Service health module in Delegate365 shows, what´s happening in a specific Microsoft 365 tenant at a glance to all authorized users. Contrary to the required authorizations in M365, this is not necessary in Delegate365. All admins can view the service health and the message center posts. ...

In some tenants, sometimes reports appear blank. This can happen when reports are obfuscated in the Microsoft 365 admin center. See more here. Reports can be scheduled and downloaded in the Reports menu. When the report generation is completed, they show up in the list, as here. When the report is open and “no data available” is displayed (although you see users and groups in the Delegate365 pages)… ...

Richard Campbell, creator and host for Runas Radio, spoke with Martina Grom, CEO atwork, in an online conversation about hybrid workspaces, governance challenges of Microsoft 365 hybrid workers, and the migration into the Cloud during the pandemic. In this article, we summarized for you the critical insights from the marvelous 30 minutes conversation. The work-life balance equilibrium In addition to the threat to public health, economics, and social disruption, the world of work has been profoundly affected by the pandemic. Based on this, employees started to identify their work differently since there has been more flexibility within the pandemic. Therefore, many people figured out what works best for them – from starting early up to doing their work lately. Next to that, the work environment changed a lot since children, pets, and other family members became part of the daily routine when working from home. ...

Delegate365 v9.2.3 brings a fix for the Message Trace function and offers a mechanism to add multiple users to one or more groups directly from the user list. See it here. Bulk add users to groups: In the users list, select more than one user. The menu on the right then shows the new option “Add users to group”. In this sample, 3 users are selected: Debra, Pradeep and Lee. The panel “Add users to group” opens and allows to select multiple groups of all types: Security groups, Distribution Groups, and Microsoft 365 Groups. The admin can search for the groups and add them to the Groups picker. By clicking on the Save button, a confirmation popup appears. When clicking Ok, the selected users will be added as members to these groups. A quick toast message shows the result in the bottom right corner. If the user already was a member of a group, this is ignored. ...

When you run a message trace operation to get status information about specific emails, the result can vary, depending on time zone settings. See a sample here. Show messages in the mail client In this sample, we work with an email sent from azure-noreply@microsoft.com. In Outlook we see the timestamp at Mon 7/5/2021 7:08 PM (2021-07-05 19:08). Message Trace in Delegate365 In Delegate365, admins can run a message trace to get information about the delivery status. When we run the message trace with the filter Startdate 2021-07-05 to Enddate 2021-07-05 - just this one day - and that user as recipient… ...